Job vacancy HR & GA Officer

COMPANY OVERVIEW
JAC Recruitment is a global recruitment agency that has over 1,200 employees with a global network of 26 offices in most of the major hubs in Asia Pacific such as Vietnam, China, Hong Kong SAR, Japan, Singapore, Malaysia, Indonesia, Thailand, Korea, India and in Europe as Germany and UK. Established in 1975 in London, having more than 47 years history and experience as a top global recruitment agency.
Our HCM Office (at Doji Tower, District 1), we are now looking for a HR&GA offer to join our Backoffice team in Vietnam.
This is an excellent opportunity for a candidate to join us as a pre-Senior level (depends on background and experience). We can offer a wide range of experience and career path to be a HR & GA (Office) Manager.

JOB RESPONSIBILITIES
As a HR & GA Officer, you will have a responsibility to manage our daily, monthly, quarterly and yearly routine operation smoothly and establish effective way to improve working efficiency together with your colleagues in Backoffice team (both in HCM & Hanoi office).

1. Support for Management & internal customers (such as Consultants) properly
2. Make corporate operation smoothly with cost effectiveness

Direct report to MD
Backoffice team: 3 in HCM & 2 in Hanoi

• HCM - 1 Chief Accountant & 1 Sales Assistant (for Accounting & Reporting) in HCM office
• Hanoi - 1 Office Administrator & 1 Sales Assistant (for JNS Business)
• We have group HQ in Tokyo and Regional HQ in Singapore. This position requires to communicate with Tokyo & Singapore especially IT team and Marketing team remotely.

The role is demanding, diverse and involves:
[HR roles]

• Leading “talent management and evaluation” such as appraisal process support, performance analysis, corporate benefits, several kinds of rewards and so on, including Document Management
• Leading and handling on-boarding (or/and off-boarding) related matters such as documentation for ‘employment contract’, probational appraisal, VISA applications and renewals, employment proof, orientations, exit interview and so on
• Leading TA matters such as own consultant / staff hiring support for other Managers by direct sourcing, posting jobs, arranging interviews, interviewing and so on
• Leading L&D related matters such as update training manuals, planning new training, setting new regulations etc. Working together with MD will be expected as well

[General Affairs (Office management) roles]

• Supervising office facility (repair and maintenance) including vender contract negotiation
• Leading office relocation project (if it is necessary)
• Leading company event organise i.e.) Year ends meeting/party (Dec) / monthly or quarterly gathering etc.
• Support Biz trip arrangement for management
• Leading legal & licencing related matter such as Agency License renewal, TOB (business related) management (including storage, documentation etc.)

• Handling IT help desk roles to be settled together with our inhouse IT team in Singapore when some trouble and issues happened especially for database or network
• Handling Data base system related roles (version change etc.) together with IT team in Singapore

• Supervising internal communication tools such as Yammer or external communication tools such as LinkedIn.
• Handling external communication tools such as sales tools and branding materials including gifts for clients
• And any ad hoc Project lead and duties.

JOB REQUIREMENTS

• Work proactively by proposing solutions to put ideas into action with limited guidance
• Work with operational planning skills
• Improve team and individual productivity
• Lead projects and allocate tasks to junior members effectively (if necessary)
• Degree holder in any disciplines with minimum 1-3 years relevant experience (Working experience at small sized entity is beneficial)
• Excellent command of English & Vietnamese (not mandate but Japanese skill is a plus)
• Excellent interpersonal and communication skills
• Experience as a “mentor” or Manager is highly beneficial
• Self-motivated toward wide range of roles and responsibility
• Team player
• Supportive mindset and character

BENEFITS

• Salary: 13-20 Million (VND)
• Parking allowance: 250,000 VND/per month
• Social insurance, Medical insurance, Unemployment insurance, Bao Viet Health care insurance: *after the probation
• 12 days of annual leave after the probation, adding another 2 days of probation time
• Flexible working hours (between 7:30 to 9:30 you can select your preferrable starting time)
• Loyalty Awards, Best Support Awards

(Details will be discussed in the interview)

Apply online or feel free to contact me directly for more information about this opportunity. Due to the high volume of applicants, we regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.
 
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₫13,000,000 - ₫20,000,000 Monthly (VND)

29 Aug, 2024 (102 days left)